Often, when we discuss the HOA board, we unwittingly evoke an image of a nameless, faceless entity, floating through the neighborhood streets, just above the roofline. This enigmatic phantom works quietly, tasked with governing the details of our everyday life within our little communities. While this may feel pretty accurate, the truth is that the board is made up of very well intentioned, very real people from your community. So, who are they and what do they do? Let’s break it down, shall we?
As the name would suggest, the president of the HOA board is an elected position whose main responsibilities include overseeing the community meetings, enforcement of policy and, ultimately, having the final say when it comes to important decisions. It should be noted, that, while it may feel as though the title comes with a certain amount of prestige, the role is not all grand speeches and ticker tape parades. The right person for this job needs to have an in-depth understanding of the rules, regulations and bylaws of the community. Additionally, this individual needs to be able to dedicate the time necessary to oversee the day-to-day operations of the neighborhood. It is also imperative that the president have the ability to communicate well with all community members, and the capacity to see a problem from all sides before making judgement. Generally speaking, this role is incredibly important and paramount in ensuring that your HOA runs smoothly and harmoniously.
The main responsibility of the vice president is to stand in for the president when they are unable to carry out their duties. This being the case, the vice president must also have the depth of knowledge, in regards to the community policies and regulations, as the president. Essentially, this person must be willing to have all of the knowledge, responsibility, and pressure of being the HOA board president, without the title. Sounds fun, right?
The main responsibilities of the HOA secretary include record keeping and maintaining and organization of legal paperwork, as well as all other important documents. The secretary is tasked with alerting the community of any upcoming meetings, taking detailed notes and minutes at those meetings, and making sure that all members of the board are supplied with the necessary documents that they will need to conduct the meeting. While this position may not seem to come with a lot of glory, the board simply could not function without this incredibly important person, who, arguably, does the lion’s share of the work behind the scenes. It goes without saying that this person must have a keen sense for details and have a meticulous, near superhuman propensity for organization. If you live for structure and find yourself inexplicably excited by lablemakes, this could be the perfect position for you.
Here is the money man or woman. The HOA treasurer must be a financial professional, a currency curator, monetary master, if you will. The treasure is responsible for keeping detailed records of all money coming in from dues, assessments, ect.) and all money going out (costs of operations, payment of maintenance crews, etc.). Additionally the treasurer creates the annual budget for the HOA (no small task, we assure you), and maintains a reserve of funds in the case that any unforeseen expenses may arise. Since this person is entrusted with the management of a large sum of money, it goes without saying that integrity is of the utmost importance for the individual who takes on this important role.
Not all HOA boards will have a member-at-large and, if they do, the role can vary greatly from one organization to the next. In most cases, this role serves as the middleman between the board and the homeowners within the neighborhood. Typically, the responsibilities of this role include attending board meetings, speaking on behalf of the community and then accurately relaying the information discussed at meetings to homeowners and other community members. Often, these individuals will serve in key roles within committees formed by the board.